Terms and Conditions

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Please read the following terms and conditions carefully. 

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In the following terms & conditions “we" shall refer to Future Proof Photography Ltd. These terms & conditions cannot be varied in any way by the clients unless such conditions are expressly agreed in writing. 

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THE AGREEMENT 

In the case of studio based shoots, the client agrees to supply products and populate a brief with sufficient time to allow for the sourcing of any props and ingredients that might be required for a shoot. If the product does not arrive or a brief has not been completed on time, the shoot may be delayed or cancelled and the client may be subject to last minute cancellation charges. 

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CANCELLATION & POSTPONEMENTS ​

Please note that postponements and date movements are also part of this cancellation policy

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• Once the Client has made a booking for a specific time and date, Future Proof Creative will not accept any other work from other clients for those times and dates.

• As a result, once a booking is made, if it is subsequently cancelled or postponed, a cancellation fee will be charged to the client according to the following  schedule. When a client cancels or postpones a booking within two weeks of any confirmed date, a fee of 50% of the booked time rate will be charged. When a client cancels photography within one weeks of any confirmed date, a fee of 100% of the booked time rate will be charged. In addition to this cancellation fee, the client will be charged for any expenses already incurred by Future Proof Creative.

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THE BRIEF 

• We are happy to contribute our own creative ideas but the client is ultimately responsible for populating a working brief that is clear and contains all necessary information for the shoot.

• If you have a specific vision in mind, please be sure to include detailed instructions along with reference images in the brief. A picture speaks a thousand words and will help us to see what you have in mind. 

• If a reshoot or edit is required due to information missing from the brief this will be at an additional cost to the client.

• Any reshoots due to an unclear brief or a change of mind on the client's part will be at an additional cost to the client. 

• If you mention anything to us via email or phone please add it to the brief to ensure it will be factored in during the shoot as we will exclusively refer to the brief during the shoot. 

 

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PROPS AND FOOD 
 

• We have a well equipped studio with a variety of props, but if a project requires other props we will ask the client to source and send them along with their product, or arrange for them to be sent to the studio address. 

• Shoots requiring simple food props or flavour cues will be sourced locally and invoiced back to the client but for more complex setups requiring larger quantities of food, out of season ingredients or complex recipe prep we will ask the client to arrange for delivery of items to the studio. 

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DELIVERY

Future Proof Photography Ltd will deliver digital files via Dropbox within 7 days of the shoot unless otherwise specified. 

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PAYMENT SCHEDULE 

Payment in full is to be made no later than 14  days after the content is delivered. Failure to make the payment within this period will result in a late payment fee plus statutory interest (8% plus current Bank of England base rate): 

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- Extra £40 fee to be added for debts less than £1000 (plus statutory interest)

- Extra £70 fee to be added for debts between £1000 - £10,000 (plus statutory interest)

- Extra £100 fee to be added for debts more than £10,000 (plus statutory interest)

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If the full payment including late payment fee has not been made within 7 days of the notice, further action will be taken. This will begin with a mediator, followed by court action if mediation is unsuccessful. 

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COPYRIGHT & LICENSING AGREEMENT

If usage has not been discussed, you are by default on the simpler package Day Rate Package. If you have been discussing the usage terms like numbers of years the content will be used or number of platforms, refer to usage package.

 

1.Day Rate Package:

The person or brand commissioning the work owns copyright of the content and is free to use the content in perpetuity and distribute to third parties.

 

​2.Usage Package:

We retain the ownership and copyright of all content we create. The usage granted reflects what has been discussed between parties involved to suit the exact usage needs. Terms are based on 3 factors as discussed via email, time, how long will the content be used for, Platforms, the number of medias it will be viewed on, Location, where they will be displayed if national or global. If this has not been discussed, you are by default on the simpler package Day Rate Package.

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DISPLAY

The client gives permission to Future Proof Photography Ltd to display any creative content covered by this contract for promotional purposes unless agreed otherwise in writing. 

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POST PRODUCTION AND EDITING

Basic edits and retouching are included in our prices but please be aware that, in the case of studio-based product shoots, items will be shot in the condition we receive them. If we receive a product or its packaging in a damaged condition and it requires retouching this will be at an additional cost. 

LIABILITY LIMITATIONS 

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In the event that we are unable to deliver content for any reason, such as injury, illness, acts of God or loss of digital files, we will offer to reschedule the shoot or, where this is not possible, issue a full refund to the client. ​​

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If you have any questions relating to the above terms and conditions please don't hesitate to get in touch with us. 

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